Calculator
Estimate your QuickBooks cleanup cost
Answer three questions for a ballpark range. It's an estimate, not a quote — the real number is set after a free, view-only review of your file. Every figure the calculator uses is listed under the result.
Cleanup cost estimate
Rough inputs are fine — you can refine anything in the free review.
Estimated cleanup cost
$2,150
$1,750 – $2,600
Estimate only. Your fixed-scope quote is set after a free review — it can come in below this.
How this is calculated — every number used
- A blended specialist rate is applied per reconciled transaction.
- Each account is assumed to have standard bank feeds available.
- Complexity adjusts the estimate by roughly ±35% around the middle case.
- Rescue work (a broken file, prior-year tax prep) is scoped and priced separately.
- The estimate excludes any ongoing monthly bookkeeping you choose to add.
How to read the range
The range is a scoping band, not a menu price. The calculator multiplies the three drivers you entered — months behind, bank and card accounts, and transactions per month — into a middle estimate, then widens it by roughly ±35% for complexity. Read the low end as a tidy file: clean bank feeds, every statement on hand, months that reconcile without surprises. Read the high end as a file where each reconciled month surfaces exceptions that have to be chased down. Published cleanup pricing starts from $1,500 for a standard engagement, so if your inputs put the band near that floor, the quote is likely to sit near it too — each driver is broken down in full on the cleanup cost page.
What the calculator cannot see
A cleanup-cost calculator cannot see inside the QuickBooks file it is estimating. Whether the feeds are clean, whether opening balances are right, whether undeposited funds carries a stale balance, whether months are merely messy or entirely missing — those are the things that decide the real price, and no form field captures them. That is why the free, view-only review sets the real number: we look at the actual file, confirm the scope in writing, and quote a fixed fee before any work starts. There is nothing hourly and nothing open-ended — the number you approve is the number you pay, and if the file is tidier than the calculator assumed, it can land below this range.
What moves an estimate up or down
Three drivers set a cleanup estimate — months behind, number of accounts, and transaction volume — the same three that price a real cleanup. More months behind means more periods to reconcile. More accounts means more work per month, because each bank and card account ties to its own statement. Higher volume means more transactions to categorize and more exceptions to resolve. What pulls a real quote down: statements already gathered, feeds that match the bank, and consistent categorization to date. What pushes it up: mixed personal and business spending, missing statements, and opening balances that were never right. A broken company file is a different engagement — rescue work is scoped and priced separately, and the review will say so honestly.
About this estimate
Why is it a range, not a price?
Because the honest number depends on what's actually in the file — how clean the feeds are, how many exceptions there are, whether opening balances are right. The free review replaces this range with a fixed scope and fee.
Could the real quote be lower?
Often, yes. The calculator errs toward the middle-to-cautious case. If your file is tidier than average, the fixed-scope quote can land below the estimate.
Is anything I enter here saved or sent?
No. The calculator runs entirely in your browser — nothing you type is stored or sent anywhere. If you'd rather talk through the numbers, call us and we'll walk through them together.
What happens after the estimate?
If the range looks workable, the next step is a free, view-only review of your file. We confirm the scope and replace the estimate with a fixed fee and a committed timeline — there is nothing hourly and nothing open-ended.