Calculator
Estimate your QuickBooks cleanup cost
Answer four questions and the calculator sizes your cleanup as light, standard or complex. It sizes the job rather than pricing it: a standard cleanup starts at $1,500, and the exact fixed fee is set after a free, view-only review of your file. Every rule the calculator uses is listed under the result.
Cleanup cost estimate
Rough inputs are fine — you can refine anything in the free review.
Estimated cleanup scope
Standard cleanup
12 months · 3 accounts · 150 txns/mo · Some issues
Standard cleanup starts at $1,500. The final fixed price is set after the free review.
How this is calculated — every number used
- Your three drivers are combined as: months behind × accounts × (transactions per month ÷ 100).
- That figure is multiplied by complexity: Straightforward ×0.8, Some issues ×1, Known mess ×1.35.
- The result classifies scope only: under 20 is light, 20–60 is standard, over 60 is complex.
- The only price shown is our published floor of $1,500 for a standard cleanup. No rate per transaction is applied, because we do not publish one.
- Each account is assumed to have standard bank feeds available.
- Rescue work (a broken file, prior-year tax prep) is scoped and priced separately.
- Scope excludes any ongoing monthly bookkeeping you choose to add.
How to read the result
This tool sizes the job; it does not price it. It combines the three drivers you entered — months behind, bank and card accounts, and transactions per month — adjusts for the complexity you chose, and sorts the result into light, standard or complex. It deliberately stops there. A dollar figure would have to assume a rate per transaction, and we do not publish one, because the thing that actually moves a cleanup price is what the file turns out to contain. What we do publish is the floor: a standard cleanup starts at $1,500. Read light as a contained job that may not need a full cleanup at all, standard as the engagement that floor describes, and complex as a file where each reconciled month surfaces exceptions that have to be chased down — larger or multi-year files are custom quoted. Each driver is broken down in full on the cleanup cost page.
What the calculator cannot see
A cleanup-cost calculator cannot see inside the QuickBooks file it is estimating. Whether the feeds are clean, whether opening balances are right, whether undeposited funds carries a stale balance, whether months are merely messy or entirely missing — those are the things that decide the real price, and no form field captures them. That is why the free, view-only review sets the real number: we look at the actual file, confirm the scope in writing, and quote a fixed fee before any work starts. There is nothing hourly and nothing open-ended — the number you approve is the number you pay, and if the file is tidier than the calculator assumed, it can land below this range.
What moves an estimate up or down
Three drivers set a cleanup estimate — months behind, number of accounts, and transaction volume — the same three that price a real cleanup. More months behind means more periods to reconcile. More accounts means more work per month, because each bank and card account ties to its own statement. Higher volume means more transactions to categorize and more exceptions to resolve. What pulls a real quote down: statements already gathered, feeds that match the bank, and consistent categorization to date. What pushes it up: mixed personal and business spending, missing statements, and opening balances that were never right. A broken company file is a different engagement — rescue work is scoped and priced separately, and the review will say so honestly.
About this estimate
Why does this show a scope, not a price?
Because a price would have to assume a rate per transaction, and we do not publish one — the thing that actually sets a cleanup fee is what the file turns out to contain, which no form field can see. Publishing a dollar figure built on an unpublished rate would be inventing a price. What we do publish is the floor: a standard cleanup starts at $1,500, and the free review turns that into one exact fixed fee.
Could the real quote be lower than a standard cleanup?
Yes. If the calculator sizes your file as light, it may not need a full cleanup at all — a targeted reconciliation or a few corrections can be the honest answer, and the free review will say so rather than sell you the larger engagement.
Is anything I enter here saved or sent?
No. The calculator runs entirely in your browser — nothing you type is stored or sent anywhere. If you'd rather talk through the numbers, call us and we'll walk through them together.
What happens after the estimate?
If the range looks workable, the next step is a free, view-only review of your file. We confirm the scope and replace the estimate with a fixed fee and a committed timeline — there is nothing hourly and nothing open-ended.