A QuickBooks consultant who fixes the file, not just reports on it.

The word "consultant" covers a lot of ground, so it helps to be concrete. Some consultants only advise: they review your file, hand you a list of problems, and leave the fixing to you. That has its place — steady guidance on how the file is built, kept, and read is really a QuickBooks advisor's role — but most owners searching for a consultant want the problems gone, not catalogued. Our consulting is hands-on — we do the corrective work inside the file, document each change, and show you how it ties. A consultant is not your tax preparer and not your payroll company; the job is making QuickBooks accurate and usable, so every downstream report, and every professional who relies on it, can trust the numbers.

When to hire a QuickBooks consultant — and when not to

Hire a consultant when your file has problems you can't resolve yourself — books that won't reconcile, a chart of accounts nobody can read, reports your accountant won't accept. Skip one when the work is routine and you have the time.

You need a consultant when the file is genuinely stuck: reconciliations that never tie, duplicate transactions multiplying, a prior bookkeeper's mess, or a migration that went sideways. You also need one when the cost of wrong numbers is real — a loan application, a sale, a tax deadline bearing down.

Matching the problem to the hire

Read this as text

Three situations routed to three honest answers. A file that is genuinely stuck and won't reconcile is consultant work. Routine books you have the time for are a do-it-yourself job with a how-to, not a hire. Taxes to file or payroll to run belong to your CPA or payroll provider. Where the answer is not us, we say so at the free review. An illustrative routing map, not a measured figure.

What a QuickBooks consultant costs

A QuickBooks consultant's fee depends on what your file needs — the depth of the problems, the number of accounts and months involved, and whether you continue monthly afterward. We quote a fixed fee after the free review, never an open meter.

We don't publish a single sticker price because "consultant" spans a ten-minute answer and a multi-month rebuild. What we can promise is the shape: one fixed fee for a defined scope, set before we start, from $1,500. If the file needs less than you feared, the quote reflects that; if it needs more, you hear it before any work begins.

What moves the price

• How deep the problems run — a chart of accounts to restructure is a different job from a handful of miscategorized entries.
• How many accounts and months are in scope, since each account ties to its own statement and each month is its own reconciliation.
• Transaction volume, which multiplies both of the above.
• What the diagnosis exposes — an Opening Balance Equity balance, undeposited funds that never cleared, or a prior bookkeeper's workarounds.
• Complications carrying their own method — payroll, inventory, multi-currency, or more than one entity.
• Whether you continue monthly afterwards, which changes the shape of the engagement rather than the consulting fee itself.

Each driver is broken down in full on our consultant cost page, and the honest way to get a real number for your file is the free review — reading the file is how we price it.

How our consulting is different

What sets our consulting apart is verification: one firm does the work — the same hands throughout — ties every correction to something real, and hands you a log you can check — no offshore pool, no black box.

Our method is the same on every engagement, and you can read it in full before you hire us. We reconcile to source records rather than assert that things are fixed, so we can show the numbers agree, not just claim it. You always know who is in your file. And we're candid about limits: when the honest answer is "you don't need us," or "that's your CPA's call," you'll hear it. Learn exactly how we work in our methodology.