Sample workflow — not a specific client’s data
A real reconciliation report
The exact report you receive for each account, with the difference driven to zero.
QuickBooks bank reconciliation
QuickBooks Bank Reconciliation
Every account tied to the statement.
QuickBooks bank reconciliation ties every bank and credit-card account to its statement — clearing un-cleared items, fixing duplicates, and driving each account's difference to zero — so your reports rest on real cash, not a guess. We reconcile month by month, remote, at a fixed scope quoted before work starts.
- Every account reconciled
- Tied to the statement
- One firm — never a rotating pool
What bank reconciliation is in QuickBooks
In QuickBooks, bank reconciliation is the check that every transaction in an account matches the bank's own record for the period — so the ending balance in your books ties exactly to the statement, with nothing missing, doubled, or invented.
The mechanics are an identity: your book balance, less the items still in transit — checks written but not yet cashed, deposits not yet posted — equals the statement balance. Reconciliation lists those outstanding items, applies them, and confirms the two sides agree. When the difference is zero, the account is reconciled for that month.
This is not the same as a matched bank feed. The feed imports transactions and pairs them with entries, but a fully matched feed can still hide a duplicate, a deleted transaction, or a wrong date. Reconciliation is the deliberate proof a feed can't give on its own — the concept is set out in full in what bank reconciliation is.
The reconciliation identity
Who needs QuickBooks bank reconciliation done for them
Reconciliation done for you makes sense when your reports no longer match the bank, your accountant wants reconciled books before a return, or months of un-cleared transactions have piled up — any case where the numbers must be proven rather than assumed.
In practice, the files that land on our desk tend to look like one of these:
- A business several months or years behind, where the feed matched but no account was ever reconciled — usually a catch-up as much as a reconciliation.
- An owner handed a file by a departed bookkeeper who reconciled the checking account but never the credit cards.
- A company whose CPA won't file a return until every account ties to a statement.
- A file heading into a sale, a loan application, or an audit, where the balance sheet has to hold up to scrutiny.
- Anyone whose QuickBooks balance and actual bank balance simply don't agree, and who wants to know exactly why.
How we reconcile every account
We reconcile the way an accountant does: one account at a time, one statement at a time. We clear what has cleared, chase what hasn't, correct duplicates and wrong dates at the source, and drive each period's difference to zero.
For each account we pull the real statement, match every cleared item, then isolate whatever is left over. A stubborn difference is almost always one of three things — a duplicate, a deleted or altered transaction, or a wrong opening balance — and we find which, rather than forcing the books to balance with a plug. Every correction is traced to its source and written down, so the reconciliation holds up if anyone looks. The full method is documented in the reconciliation reference.
The free review runs on view-only access; if you hire us, the work uses QuickBooks' accountant access to make and log every correction — never your bank logins. Desktop runs by screen-share or a hosted copy of the file, and nothing changes until you approve a scope in writing.
How it goes
Four steps, backlog to reconciled
Most reconciliations run about a week to two: a free review to scope every account, statements gathered, each account tied to its statement until the difference is zero, then a documented hand-back.
-
Free review
Day 0
View-only look at the file; we list every bank, card, and loan account and quote a fixed fee.
-
Gather statements
Days 1–2
Collect a monthly statement for every account in scope, and flag any month that's missing one.
-
Reconcile
Days 3–8
Clear items, fix duplicates, and tie each account to the statement until the difference is zero.
-
Hand back
Day 9
A reconciliation report for every account, a written summary, and a call to walk it through.
What you get when the work is done
You get a reconciliation report for every account, each period's difference at zero, a written summary of what we found and fixed, and a call to walk it through — books you can hand to a tax preparer without a caveat.
- A QuickBooks reconciliation report for every account, for every period in scope.
- Each account's ending balance tied to the statement, with the difference at 0.00.
- A written list of the duplicates, missing items, and corrections we made.
- Any month a statement genuinely couldn't be found, flagged in writing rather than guessed.
- A live call to review it, and the file left ready to file — or to keep reconciled every month as a month-end close.
What it costs
What QuickBooks bank reconciliation costs
QuickBooks bank reconciliation is priced by the number of accounts and the number of months in scope, fixed after a free view-only review — never billed by the hour. The starting floors below become exact numbers before any work starts.
| Engagement | Typical range | Timeline | What's included |
|---|---|---|---|
| Per-account reconciliation | From $1,500 | 2–5 days | One bank or credit-card account tied to the statement, back through the months you name. |
| Full multi-account | Custom fixed quote | 1–2 weeks | Every bank, card, and loan account in the file reconciled and documented. |
| Reconcile + monthly | From $400/mo | Ongoing | Clear the backlog, then keep every account reconciled each month. |
| Get your exact quote | |||
Per-account reconciliation
- Typical range
- From $1,500
- Timeline
- 2–5 days
- Included
- One bank or credit-card account tied to the statement, back through the months you name.
Full multi-account
- Typical range
- Custom fixed quote
- Timeline
- 1–2 weeks
- Included
- Every bank, card, and loan account in the file reconciled and documented.
Reconcile + monthly
- Typical range
- From $400/mo
- Timeline
- Ongoing
- Included
- Clear the backlog, then keep every account reconciled each month.
Edge cases we handle
Reconciliation is rarely tidy. Missing statements, years of backlog, credit cards and loans, PayPal and Stripe, foreign-currency accounts, and a beginning balance that won't agree are the usual complications — each has a defined way through.
Reconciled vs. un-reconciled
- Missing statements. We tell you exactly which months and accounts are missing one; most banks let you download them in minutes. Where a statement truly can't be found, we reconcile to a closing balance you can verify and note it in writing.
- Many months, or years. A long backlog is scoped as catch-up bookkeeping — the number of accounts and the transaction volume drive the timeline, not the calendar.
- Credit cards, loans, PayPal, and Stripe. Cards and lines of credit reconcile to their statements like a bank account; loans get their principal and interest split checked; PayPal and Stripe reconcile to the processor's payout and balance reports, with fees and holdbacks untangled so deposits match.
- Foreign-currency accounts. We reconcile in the account's own currency first, then check the QuickBooks home-currency revaluation, so the balance sheet is right in dollars.
- Beginning-balance mismatches. The classic account that won't reconcile: a prior period was changed, a transaction deleted, or the opening balance entered wrong. We find the break and fix it at the source rather than plugging it.
Why it matters
Reconciled vs. un-reconciled books
A reconciled account proves every report that touches cash; an un-reconciled one leaves the balance sheet, the cash-flow statement, and the P&L unverified. The gap shows the moment a lender or a preparer looks.
| Reconciled | Un-reconciled | |
|---|---|---|
| Reports tie to the bank | — | |
| Duplicates and doubled entries caught | — | |
| Ready to hand to a tax preparer | — | |
| Audit trail you can defend | — | |
| Verdict | Reports rest on real cash | Reports rest on a guess |
How we're different
How we're different from a bank feed or a big firm
A bank feed matches transactions but never proves the balance; a big firm hands your file to a rotating pool. We reconcile every account to the statement, and the same hands that scope your file do the work, start to finish.
| Our service | DIY in QuickBooks | Bank feed only | |
|---|---|---|---|
| Every account tied to the statement | It depends | — | |
| Duplicates and missing items caught | It depends | — | |
| Difference driven to 0.00 and documented | It depends | — | |
| Credit cards, loans, PayPal, and Stripe included | It depends | — | |
| Reconciliation report for a tax preparer | It depends | — | |
| One firm does the work, start to finish | — | — | |
| Verdict | Proven to the statement | Right if you have the time | Matched, never reconciled |
The honest line is the one on the table: a matched feed and a reconciled account are not the same thing, and no amount of automatic matching closes the gap. If you're tempted to skip the step entirely, read what actually happens when QuickBooks goes unreconciled — and if you'd rather see where your file stands first, a free review will tell you which accounts are actually reconciled and which only look it.
How we document the work
Sample workflow — not a specific client’s data
Our methodology
Every account tied to the statement, and every correction shown. Read exactly how it works.
Read the full methodSecurity posture
View-only access for the free review, QuickBooks' accountant access for the work itself — never your bank logins — and nothing changed until you approve a scope.
When NOT to hire us
If you have a single account, you're only a month or two behind, and every statement is already in hand, you probably don't need us — QuickBooks' built-in reconcile tool will get you there in an afternoon.
Reconciliation is a skill, not a secret. If the scope is small and the statements are handy, follow how reconciliation works and do it yourself — that's the right call, and we'll say so. The bank reconciliation checklist walks each account statement by statement, and the reconciliation workpaper template gives you the same working paper we use to document the result. Where we earn a fee is the harder cases: several accounts, a real backlog, credit cards and loans that were never touched, or a difference that simply won't resolve. Not sure which you are? The bookkeeping health score takes a few minutes and tells you whether this is a DIY afternoon or a job worth handing over.
Remote-first, nationwide
Mon–Sat · 8am–6pm CT
We work entirely remote — view-only access for the free review, QuickBooks' accountant access for the reconciliation itself, screen-share whenever you want to watch, and every account documented in writing.
- Texas
- Florida
- California
- New York
Questions about bank reconciliation
How many months will you reconcile?
As many as you need — a single month or several years. We scope the number of months and accounts after a free view-only review, then commit to a fixed fee and a timeline before any work starts.
Isn't the bank feed the same as reconciliation?
No. The bank feed imports and matches transactions, but a matched feed can still hide duplicates, missing items, or wrong dates. Reconciliation proves the account against the actual statement and drives the difference to zero — the feed cannot do that on its own.
What if I don't have all the statements?
We tell you exactly which months and accounts are missing statements, and most banks let you download them in a few minutes. Where a statement truly can't be found, we reconcile to a closing balance you can verify and note it in writing.
Do you reconcile credit cards and loans too?
Yes. Credit-card, line-of-credit, and loan accounts reconcile to their statements the same way bank accounts do. Loans also get their interest and principal split checked, so the balance sheet matches what you actually owe.
What does a reconciled account actually prove?
That every transaction in QuickBooks for that account matches the bank's record for the period, with nothing missing, doubled, or invented. The ending balance ties to the statement, so any report built on that account rests on real cash.
What happens after you reconcile?
You get a reconciliation report for every account, a written summary, and a call to walk through it. If you want it kept that way, we can reconcile every account each month as part of a monthly close.
Do you reconcile PayPal, Stripe, and Shopify Payments?
Yes. Payment processors reconcile to their own payout and balance reports the same way a bank does. We untangle the fees, refunds, and holdbacks the processor nets out, so the deposits recorded in QuickBooks match what actually hit your bank.
My beginning balance won't match — can you fix that?
Yes, and it's one of the most common reasons a file lands here. A beginning-balance mismatch means a prior period was changed, a transaction was deleted, or the opening balance was entered wrong. We find the break and correct it at the source, rather than forcing it with a plug.
How do you access my file, and is my data safe?
The free review runs on view-only access; if you hire us, the reconciliation uses QuickBooks' accountant access to make and log every correction — never your bank logins. Nothing in the file changes until you approve a written scope.
Do you work in QuickBooks Online and Desktop?
Both. Online through QuickBooks' accountant access, with every correction logged; Desktop through screen-share or a hosted copy of the file. If you're moving from Desktop to Online, we can reconcile first and migrate a clean file after.
Related fixes that surface during reconciliation: the Opening Balance Equity fix, accounts receivable cleanup, audit-ready books, and year-end cleanup.